Pattern Recognition

And then there was that day I was absorbed in readings from venture writers and entrepreneurs.
I was reminded of comments by colleagues returning from the spring conferences that seem to cater to “older white men” or specialized groups, without feeling inclusive. I was reminded of times that I have leaned in and been told, “wait,” “NO,” or “it’s the way you say things.”
As I ponder the events of a woman facing potential discrimination in the tech industry, it feels close to home for any of the number of protected or marginalized populations we can belong to on our campuses.
“What is undeniable, however, is that [venture capital] is absurdly male-dominated and changing very, very slowly. That sucks and needs to change.” ~Jason Calacanis
What if you reframe that statement…
What is undeniable, however, is that [senior student affairs leadership] is absurdly [insert your choice of privilege]-dominated and changing very, very slowly.
That still sucks and needs to change.
As Adam Quinton notes, we miss great opportunities by following the same pattern recognition every time someone is allowed to ascend to the top leadership. Too much pattern and everything looks the same.

 

Inspire More.

If your actions inspire others to dream more, learn more, do more and become more, you are a leader. ~John Quincy Adams

servant-leader_0Reviewing perspectives on leadership provides an opportunity to identify potential strengths beneficial to a student affairs leadership position. Many of us can identify with the achievements defined by Spears (2002) as characteristics of servant-leaders, including awareness, conceptualization, and community building. Additionally, Krulak’s (1998) Marine Corp leadership competencies highlighted decisiveness, endurance, and enthusiasm, qualities that resonate with achievements in my professional life. Each of these leadership areas will be useful in the work of student affairs.

Spears (2002) specifies servant-leadership “as a way of being in relationships with others”, involving others in “decision making” and an enhancement of “personal growth” in the workplace (p. 142.). Spears indicated the characteristic of general awareness and self-awareness as strengths essential to the servant leader. As a practitioner of psychometric and emotional intelligence assessments, I am confident in my knowledge of self, personal strengths, and areas for growth. Additionally, in my presentations on these topics I frequently offer my own preferences up as topics for examination, leading comfort to discussing issues relating to my perceived strengths or weaknesses. This openness allows me a forum for being acutely aware of my own shortcomings while enabling an objective view of a given situation and my perceptions of the situation.

Spears identifies the conceptualization characteristic of the servant-leader, the ability to “dream great dreams” (p. 144), as requiring practice for most leaders. The conceptual or vision framework is defining for me in that I have never been one to let the status quo stand in the way of my work or service to students. I am reminded of a long ago conference presentation where Edward “Chip” Anderson discussed what likely was the precursor to his strengths-based educating work (2005). He asked, “What would we do if we really loved our students?” “What would do if we truly loved our students?” Those questions helped to shape a direction for my students affairs work. They are questions that allow big thinking, which is frequently shot down by reality, but every once in a while leads to innovation and success.

Building community or finding group identity is cited as the responsibility of a leader to bring individuals together as they shift from local community to institutions as the shaper of lives (Spears, p. 145). I have success in helping students find this community by interweaving a dependence upon one another and have achieved similar outcomes with staff who were seeking identity and direction. Finding common ground and a common purpose are critical areas for advancing and supporting college success.

I was surprised to find myself identifying with so many of the Marine Corp Leadership Traits. But after a read-through, it is easy to see these traits as basic tenets of responsibility that any leader must possess for effectiveness and respect in their position.

Krulak (1998) defines decisiveness as easy to understand but not to be confused with inflexibility. I find that my ability of decisiveness, or being able to find closure or completion on a topic or problem, is a strength that helps groups and individuals process and move forward. I am able to gather and review information, reach a conclusion, and proceed with a course of action. The rapidity with which I am able to do this is disconcerting for some, so I find that I need to focus on helping others seek the information or validation they need move ahead.

The trait of endurance can mean “patience”, “going the distance”, and “taking the long view”, (Krulak, 1998, p. 9). As a leader, I have rarely asked my colleagues or employees to complete a task that I am unwilling to complete. This has meant all-night student retreats, fifteen-hour days, seventy-five hour weeks and so many weekends on duty that they become a blur. It likely means that I needed more staff to share these responsibilities, but it also means that we participate “where our students are” and provide more that just face time for students and colleagues.

Being an individual that others can look to for the trait of enthusiasm is fundamental for success in student affairs. My energy and ability to choose my attitude in most situations is imbued from large-group courses to my one-on-one interactions with students. If I want students to be excited and care about their education, I have to show the same excitement.

Although I can regularly display skills in listening and empathy, they are leadership areas where I have room for improvement. Spears (2000) emphasizes that servant-leaders have the ability to “listen to what is being said and not said” (p. 143). Strength in listening requires inner thought in addition to representing the will of the group. I sometimes struggle with listening or allowing individuals to completely present their thoughts before responding. My preference for quick processing of information and desire to seek closure contrasts with the need to include all ideas and contributions.

Spear points to empathy as accepting and recognizing people for their special and unique spirits (p. 143). Where I particularly find challenge with empathy is when behaviors are emotionally charged or enhanced. I frequently take a more logical and pragmatic approach to problems or circumstance and my linear viewpoint must stretch to help others find harmony in decisions. Listening and empathy are partner skills that I strive to develop with student and professional interactions.

Chaordic leadership, defined as the blend of chaos and order, follows many of the traits of servant-leadership and emphasizes that relationships and interactions are required for success. Specifically, it is the idea that without respect, authority can become destructive. Creativity can only succeed when we toss out old ideas making room for the new. Chaos and order are rational descriptions of our work in student affairs and higher education. This relationship of contrasting ideas is perhaps why I have found passion and excitement in my professional path. No two days are alike. No two students are alike.

I strive to mirror the behaviors of my mentors and the other leaders I have admired in my life. At this point in my career, it is sad to report that poor leadership is not uncommon in our profession. The goal then is to check and remove these behaviors from our own practice and move in new directions. There is a balance.

 

References

Krulak, C. C. (1998). The fourteen basic traits of effective leadership [Special section]. About Campus, 8-11.

Spears, L. C. (2000). Emerging characteristics of Servant-Leadership. In Kellerman, B. & Matusak, L. R. (Eds.) Cutting edge leadership 2000. (pp. 142-146). College Park: University of Maryland, James MacGregor Burns Academy of Leadership.

DO U FYE? Analysis of First-Year Experience Programs

fyeMuch of my professional career has been working with students in the first-year experience and transition to college. The word freshman first appeared in the English language in 1550 to describe a newcomer or novice in a field of work or business yet the origins of the first-year student can be traced to the twelfth century when young men converged in Bologna, Italy to study law (Dwyer, 1989). More than six centuries later, one of North America’s earliest universities, Harvard, instituted a system of counselors to attend to the transition from home to college for first-year students (Dwyer, p. 30) becoming the early basis for first-year programming at an American institution. This post provides a review of the history, mission, structure and current issues of freshmen or first-year experience programs as an administrative unit of the university.

History of First-Year Experience Programs

College orientation, or programming focused on the student adjustment to the new academic environment, is recognized as the precursor to first-year experience programs. Early programs grouped students by housing and assigned advisers to guide new students in their education quest. Johns Hopkins University had formed a system of faculty advisors by 1877 and Harvard University had a board of freshman advisors on record in 1889 (Gordon, 1989). First-year seminar courses were later added to the early orientation structure to more fully develop the first-year experience. A first-year course initiated at Boston University in 1888 is recognized as one of the first organized orientation courses while the first orientation course for credit originated at Reed College in 1911 (Gordon, 1989). More than 82 first-year courses were available by 1925-26 with topics ranging from adjustment to college, study skills, current events, citizenship, and reflective thinking. A third of all colleges and universities offered these courses in the 1930’s and by 1948 a survey reported that 43% of institutions had required orientation courses in the curriculum (Gordon, 1989). Faculty objections to course credit for non-academic orientation courses soon led to the downfall in their offering and fewer courses could be found on the college campuses of the middle to latter half of the 20th century.

The political unrest of the 1960’s and early 1970’s resulting in campus demonstrations and protests led to an even wider divide between students and universities. The University of South Carolina is credited with acknowledging this rift and initiating a plan to link students with the university in the first-year. This led to resurgence in the popularity of the first-year seminar and other first-year student programming (Saunders and Romm, 2008). In addition to addressing the needs of new direct from high school students, first-year programs also attended to the “new college student” as students transitioned from individuals of financial means to more adult, first-generation, and less-academically prepared students. Higher education professionals again “sought ways of helping freshmen make the transition from high school or work to the college environment” (Gordon, 1989, p. 188).

Throughout the 1980’s, first-year experience courses and programs grew and evolved as institutions gave consideration to the transition experience of a growing diverse student population. Kuh, Kinzie, Schuh, Whitt & Associates (2005) reported that many of the DEEP (Documenting Effective Educational Practice) institutions are skilled at guiding transitions for student success in college and frequently require first-year experience courses or provide additional programs and activities that serve this function. First-year programs including summer orientation through seminar courses are now widely ingrained on the college and university campus and are promoted as important retention strategies common in the student transition to college.

Mission of First-Year Programs

First-year programming on most campuses originated from the topic of retention of students to the second year of college and persistence to graduation. Specific reasons are related to resources and the direct relationship between retention to enrollment and institutional income. (Crissman Ishler & Upcraft, 2005). With that in mind, most first-year program mission statements are framed around increasing academic performance and retention. Ball State, University of South Carolina, and Appalachian State are among those recognized as Institutions of Excellence in the First College Year (2009). Their first-year program mission statements reflect this retention theme.

Ball State University’s Freshman Connections mission is to accelerate the process for new students to learn and succeed at the university.  The program “seeks to deepen the contact new students have with faculty, staff, and fellow students in order to improve learning and persistence to graduation” (Ball State, 2008). Fostering academic success, helping students to discover and connect with the university, and preparing student for responsible lives are the tenets of the University of South Carolina’s first-year mission. They are applied as learning outcomes for helping new students make a successful transition, both academically and personally (University South Carolina, 2002). Appalachian State’s Watauga Community is “structured to develop students’ expertise in the skills to evaluate and integrate relevant and quality information from different knowledge sources through individual and collaborative processes” (Appalachian State, 2009). With focuses on connections and building community membership, each of these first-year mission goals strives to enhance retention.

Organization of First-Year Programs

Individuals throughout the campus community play a role in the first-year educational process, including faculty, administrators, staff members, and students. An institution’s faculty usually is responsible for delivering content material in the classroom, while student affairs educators provide learning experiences throughout the campus. Student affairs educators as opposed to faculty frequently take the lead for managing first-year programs and teach students “how to work in teams, manage time, have effective conversations, and make appropriate choices” (Benjamin, Earnest, Gruenewald, & Arthur, 2007, p. 16). The student affairs role is not for out of classroom entertainment, but to partner with students “to enhance their learning experiences both in and out of classrooms” (p. 23). Several distinct programs comprise the structure of first-year programs at most colleges and universities. These programs may be institutionally organized under the same umbrella or may operate independently, but collaboratively as tenets of the first-year campus experience. They are orientation, summer bridge programs, service programs, convocation, first-year seminar, common reading, residential experience and learning communities.

Orientation

Orientation programs are typically offered during the summer before the academic year allowing first-year students and their families an opportunity to meet departmental faculty and advisers, register for classes, and begin an exploration of the academic program. Participants may have an opportunity to stay overnight in a residence hall, complete placement assessment for proper course registration, and begin building relationships with other students in their area of study. It is common for parents and students to follow separate programming tracks during orientation to allow for students to begin building independent thinking and decision making skills in their academic choices. Additional orientation programs may take place immediately prior to the fall semester allowing for students who could not attend summer programs. Generally students participating in these later events will be international students or students who live some distance from the institution. Orientation programs that include experiential learning programs in the form of “welcome week” and student retreat activities are increasingly common (Benjamin et al. 2007).

Summer Bridge Programs

Summer Bridge programs are generally designed for special populations and may be administered solely by a campus summer programs office or in collaboration between academic and student affairs units. The primary goal of these programs is to promote college retention and improve completion rates by providing students with the academic and social tools needed to succeed in college prior to beginning the first college year (Garcia and Paz, 2009, p. 31). First-generation college students, historically underrepresented student populations, and students requiring academic support are frequently participants in these programs. Summer Bridge coursework often includes a college writing course and other academic electives to prepare and engage students in college academic work. Student affairs, advisors, faculty members and peer mentors collaborate to provide programming and build community among program participants.

Service Programs

Service programs introduce students to the local community and give new students a purpose and focus while helping them acclimate to their new environment. Service programs are often scheduled during welcome week prior to the semester. Participating students meet other new students, faculty, and staff and begin to connect and bond with their new home (Benjamin et al. 2007). Frequently these programs are designed to assist local school districts, human service agencies, or disadvantaged populations. The service projects allow new students to form and develop community teams and demonstrate leadership skills.

Convocation

Convocation, a formal academic presentation, includes activities unique to an institution that help connect students to the academic dimension of the college or university. It is an opportunity to officially welcome new students, issue academic encouragement and establish expectations for success at the institution. At Ohio State’s official convocation for new students, there are presentations from top administrators, a college processional, and features on the University’s history and traditions (The Ohio State University, 2009). Benjamin et al. (2007) describe convocation programs as important rituals for students that communicate to their new roles as official members of the community.

First-Year Seminar

First-Year seminar courses are a staple of first-year programs and can be flexible based on an institution’s needs and the population of students that they are trying to serve. Extended orientation seminars or transition courses will include topics of college survival, campus resources, study skills and introduction to learning. Academic seminars with uniform content may be focused on a theme or major discipline but will have structured topics similar to extended orientation seminars. The academic seminar will vary based on the department or home of the course and may include common reading. Pre-professional seminars are generally found when students are entering specific fields of study such as engineering, business or education and focus on required program areas and certifications. The basic study skills seminar is typically offered to students who may be underprepared for academic work and will offer successful student essentials such as note-taking, test-tasking, resources and reading skills (Saunders and Romm, 2008).

Common Reading

Many colleges assign new students common readings such as the program at Gustavus Adolphus College that has been in place since 2000. A committee of faculty, staff, and students select the book a year in advance. First-year students and their orientation leaders read and discuss the common book as part of the college’s orientation experience. The book is read during the summer, discussed during first-year orientation courses and again during an opportunity to meet the author of the book in the fall semester (Twiton, 2007). Common readings are often connected to a first-year experience program and form a basis for discussion in English classes or include discussion with professional staff or faculty members before the fall semester (Benjamin et al. 2007).

Residential Experiences

Pascarella and Terenzini (2005) state the relationship to living on campus and persistence to graduation remains positive and statistically significant even when compared with a variety of student demographics. Student affairs professionals can build on these findings by strengthening academic integration and developing living-learning environments that intentionally maximize opportunities for students (Benjamin et al. 2007). First-year experience programs that promote the on-campus living experience as opposed to commuting contribute to increased retention and student success.

Learning Communities

Learning communities are small groups of students who generally take one, two, or more courses together and may live in the same residence hall. They may take a variety of forms, including linked courses or themed courses. Grouping students based on academic interests, and increasing out of classroom experiences are common to learning community programs. Career exploration, introduction to university resources, peer mentoring, tutoring, and faculty mentoring are typical offerings found in learning community courses. The learning community initiatives that have emerged across the country over the last two decades demonstrate the potential that exists when academic and student affairs professionals partner for retention efforts (Benjamin et al. 2007).

Financial Support for First-Year Programs

Just more than half of institutions participating in 2006 National Survey of First-Year Seminars report housing seminar courses in the academic unit of the institution (Tobolowsky, 2008), while substantial numbers of first-year experience units including orientation, residence, and learning community programs are often administered from student affairs units which include student activities, dean of students, and academic success offices. Enrollment deposits, sometimes called admission acceptance fees are one source of orientation and first-year program funding. These fees, charged to enrolling students, support orientation staffing and programming in addition to other administrative services related to the matriculation of the student. Another source of revenue for first-year programs is the tuition dollars collected from for-credit seminar courses. These fees may be distributed directly as revenue to the unit offering the seminar course or in the form of resource allocation support, as in the case of student affairs units. More comprehensive first-year programs will frequently offer faculty buy-out options to departments to engage expert teaching faculty in the first-year program.

Evaluation of First-Year Programs

Substantial work in the evaluation of first-year programs is available to confirm that attention to students in the transition to and early semesters of the college experience provides positive impact on student retention. The National Resource Center for the First-Year Experience and Students in Transition and the John N. Gardner Institute for Excellence in Undergraduate Education which grew from the Policy Center on the First Year of College, have each provided significant scholarly research and assessment of the initiatives geared toward first-year students. The Foundations of Excellence self-study outlined by the Gardner institute provides a comprehensive guide for any institution seeking to more closely examine their ability to positively affect students in the first college year.

Alexander and Gardner (2009) suggest that our next evaluation strategies for the first-year experience must be willing to closely examine the core or general education curriculum, the practice of large first-year lecture courses and the pattern of hiring part-time or adjunct faculty to teach in a majority of first-year courses. These areas have generally been exempt from the critical analysis of student retention impact. Until we can explore all areas of the first-year college student experience, we cannot truly expect to facilitate change and growth in retention.

Current Issues for First-Year Programs

As Alexander and Gardner (2009) suggest regarding assessment and evaluation, institutions must be willing to consider all intricacies of the first-college year. They note that many campuses suffer “retention fatigue” defined as a condition that spreads quickly when the conversation focuses not on what students learn and can do but on the minimal expectations that a single focus on retention may represent (p. 19). Any direction toward real reform in the first year must include and engage all university faculty, not just the administrators and programs coordinators frequently charged with the retention task (p. 19).

Also at issue is that better coordination and integration of programming must occur. It is time to make first-year programs an intentional, institution-wide strategy. Alexander and Gardner (2009) assert that the potential impact of the first-year experience would be far greater if programs were more integrated, less competitive, and less duplicative. Until institutions can be willing to commit to a central location of responsibility for retention and success in the first-college year, they will not be able achieve the full extent of student achievement.

Conclusion

First-year experience programs can achieve more depth, understanding, and improvement in student outcomes by moving assessment beyond the basic targets, engaging all faculty and staff, integrating and applying responsibility, and creating a clear structure for the first-year student. While programs are valuable and necessary, they are rarely sufficient to transform the first year. Change and reform in the first college year require a broad and supported campus action and assessment effort attending to all students. First-year experience programs and successful transitions to college lead to success for students and institutions.

 

References

Alexander, J. S. & Gardner, J. N. (2009). Beyond retention: A comprehensive approach to the first college year. About Campus, 14(4), p. 30-32. Retrieved from Wiley Interscience. DOI: 10.1002/abc.285

Appalachian State University (2009). Wautauga global community. Retrieved November 14, 2009, from http://wataugaglobal.appstate.edu/pagesmith/18

Ball State University (2008). Freshman connections. Retrieved November 14, 2009, from http://www.bsu.edu/freshmanconnections/definition/

Benjamin, M., Earnest, K., Gruenewald, D., Arthur, G. (2007). The first weeks of the first year. New Directions For Student Services, 128, p. 3-17. Retrieved from Wiley Interscience. DOI: 10.1002

Crissman Ishler, J. L. & Upcraft, M.L. (2005). The keys to first-year student persistence.

In M. L. Upcraft, J. N. Gardner, and B. O. Barefoot (Eds.), Challenging and supporting the first-year student: A handbook for improving the first year of college. San Francisco: Jossey-Bass.

Dwyer, J. O. (1989). A historical look at the freshman year experience. In M. L. Upcraft, J. N. Gardner, and Associates (Eds.), The Freshman year experience: helping students survive and succeed in college. San Francisco: Jossey-Bass.

Garcia, L. D. & Paz, C. C. (2009). Evaluation of summer bridge programs: Former students take stock. About Campus, 14(4), p. 30-32. Retrieved from Wiley Interscience. DOI: 10.1002

Gordon, V. N. (1989). Origins and purposes of the freshman seminar. In M. L. Upcraft, J. N. Gardner, and Associates (Eds.), The freshman year experience: helping students survive and succeed in college. San Francisco: Jossey-Bass.

John N. Gardner Institute for Excellence in Undergraduate Education (2009). Institutions of Excellence in the First College Year. Retrieved November 14, 2009 from http://www.jngi.org/foe-program/participating-institutions/

Kuh, G. D., Kinzie, J. Schuh, J. H., Whitt, E. J., & Associates (2005). Student success in college: creating conditions that matter. San Francisco: Jossey-Bass.

Pascarella, E. T. & Terenzini, P. T. (2005). How colleges affect students: A third decade of research. San Francisco: Jossey-Bass.

Saunders, D. F. & Romm, J. (2008). An historical perspective on first-year seminars. In B. F. Tobolowsky & Associates, 2006 National Survey of First-Year Seminar: Continuing innovations in the collegiate curriculum (Monograph No. 51, pp. 1-4). Columbia, SC: University of South Carolina, National Resource Center for the First-Year Experience and Students in Transition.

The Ohio State University (2009). Welcome week. Retrieved November 14, 2009, from http://welcomeweek.osu.edu/

Twiton, A. (2007). Common Reading Programs in Higher Education. Retrieved November 14,   2009, from http://gustavus.edu/academics/library/Pubs/Lindell2007.html

University of South Carolina (2002). University 101 programs. Retrieved November 14, 2009, from http://sc.edu/univ101/aboutus/goals.html

 

Sunday Funday?

It’s the last day of spring break for my children and the end of a 3-day weekend for the adults in our family. We spent time relaxing this year, enjoying our favorite hobbies – reading, soccer, sleeping, video games, or binge watching TV shows. Like clockwork, today welcomed the wrath of the middle-schooler, distraught about returning to school. He’s a good student, but the idea of the structure and routine of the school day is a crush to his spirit. It’s those Sunday night blues.
I try to focus on the good of every day and to escape that “living for the weekend” mentality, but everyone needs a little help to get past it. Yolanda Wikiel offers great tips for making your Sunday easier to tolerate.
Do Sunday on Saturday: Get homework, laundry, blog writing (!), and other chores out of the way first thing on Saturday. Leave free relaxation time for Sunday, particularly Sunday evening.
Be a Forward Thinker: Plan ahead before leaving work or school on Friday so you can finish that to-do list and clear your mind.
Be Social: Get out of the house, enjoy coffee with friends, visit your favorite bookstore, or volunteer in the community on your Sunday.
Sunday Night 2.0: Switch up that idea that reclining on the couch is the best end to your weekend. Take a walk, begin a new book, or plan a brief outing to keep your mind busy.
I may have threatened my son with homeschooling if he didn’t snap out of his funk, but remember that every day of your week should be cause for celebration.

Let It Snow

Photo: Ken Libbrecht

Photo: Ken Libbrecht

Juno. Linus. Marcus. Our friends at The Weather Channel began naming winter storms in 2012 to aid communication during complex storm systems. And although I am not a fan of winter’s shorter days and wind chill, I appreciate the beauty and peacefulness of a snowfall despite the chaos major storms can wreak with travel, school, and safety.
Understanding the conditions and temperature that will produce certain snowflakes allows scientists to assist in the prediction of snowfall. Check out the latest snow science at SnowCrystals.com including beautiful photography and a primer on snowflake physics.  And yes, they can verify that no two snowflakes are alike.
Always remember that you are absolutely unique. Just like everyone else. ~Margaret Mead

Flipside

Photo: Alex Cornell

Designer and filmmaker Alex Cornell took amazing photographs of this flipped Antarctic iceberg last month and forever changed the way I look at ice. The beautiful clear gel of this colossal ice mass reminiscent of Smurf jello salad and the earrings I wore to my last formal is the remarkable alter ego of jagged white frost hiding just beneath the surface of the sea.
Does your day need a flipside? New project need a reset? Wish that last program could have a do-over? Even the worst day has a few shining moments; that email from a friend or a sunset on the drive home. The most tedious committee meeting has an opportunity to chat with a new colleague.
We need to turn things over to the B-side every once in a while and look below the surface. You never know what wonders may be lurking there.

Make Shift Happen

When I first began a career in student affairs, my director was a good and fair person, always supporting a life in balance. Work late for a program? Take a few hours of personal time the next day. Spend a weekend away at a conference? Be sure to take a personal day to catch up on things at home. As a supervisor, I have attempted to mirror this courtesy, believing that people, and family and lives, are more important than a 60-hour workweek. There will always be work to done, reports to write, and programs to plan.
The theme of work-life balance remains a popular topic among colleagues as we seek an adequate distribution. Too many friends make 10-12 hour work days a habit while answering the duty phone each weekend. While we advise students to choose a few extracurricular activities on which to focus, we disregard this advice and drive ourselves to exhaustion.
Clare Cady fired off a discussion on the topic, inviting us to shift our thinking.

I am of the school that work-life balance does not exist. There is life. Part of life for many of us includes work, hopefully in a field where we are happy and satisfied. But life is not about work — it is about living.